According to a Microsoft study on workplace trends, 62% of workers say they spend too much time searching for and managing information in their working day, reducing their productivity and ability to innovate. Artificial Intelligence (AI) is poised to change this, automating processes and making it easier to access information in seconds.

Here are 5 key functions that are already revolutionising information and knowledge management:

1. Summarise documents in seconds
   • Do you have to read a 50-page report? AI extracts the key points and delivers an accurate summary in seconds. Say goodbye to hours spent reading documents.
2. Find the right information (without wasting time searching).
   • How many times have you wasted minutes (or hours) searching for a specific piece of information? AI systems understand the context of your question and give you straight answers without you having to go through dozens of files.
3. Detect trends
   • AI analyses thousands of sources in real time and alerts you to changes in the market or your industry before they become obvious. A brutal competitive advantage for strategic surveillance.
4. Filter relevant information and cut through the noise
   • We are bombarded with data all the time, but not all of it is useful. AI can sort, prioritise and filter information, leaving only what’s really important to your business.
5. Create mind maps automatically
   • AI can analyse selected information and generate dynamic mind maps that help you visualise key relationships, structure ideas and better understand data at a glance.

The question is not whether we should use AI in information management, but how to make the most of it.

Do you already use AI in your day-to-day work? Which of these features do you think has the most impact on your work? I’ll read you in the comments!